Annual accounts
Client groups and suggested relationships
Group related client companies together, and review the ownership, management and counterparty relationships Spyral infers from their documents.
A client group holds companies that belong together, usually one client's structure. Grouping them does two things: it gives you a single page showing every company's status and filing deadline, and it tells Spyral where to look for relationships between them.
Client groups
How companies end up in a group
Groups are not something you have to set up first. On your very first RCS import, Spyral creates a group called Default Group and puts the company in it. Every later import goes to the same place unless you say otherwise.
When you run the historical import, the first step asks which group the upload belongs to, and offers Create New Group. Everything in that run goes into the group you choose. This is the usual way a real client group gets built, because you tend to import a client's whole structure in one go.
The group page
A group page opens with Upcoming deadlines, a strip showing the nearest filing deadlines across every company in the group. Below it are two tabs.
By entity is a table of the group's companies:
| Column | What it shows |
|---|---|
| Entity | The company name |
| RCS | Its RCS number |
| Status | The status of its most recent annual accounts cycle |
| Filing deadline | The deadline of that cycle, with an Overdue badge once it has passed |
| Docs | How many annual accounts documents are on file for it |
View on any row opens that company.
Group ownership draws the ownership tree across the whole group, so you can see the structure rather than reading it company by company.
If a group has no companies yet, the table says so.
Suggested relationships
While reading documents, Spyral notices things that look like relationships between the companies you track, and offers them to you rather than recording them itself. Nothing becomes part of your data until you accept it.
Suggestions are produced after a historical import is committed, from the documents that were just added.
The four kinds
| Kind | What Spyral noticed |
|---|---|
| Shareholder | A person or company appears to hold shares in one of your companies. |
| Parent | One of your companies appears to sit above another. |
| Management overlap | The same individual appears to serve as a manager or director of more than one of your companies. |
| Counterparty | A document about one company refers to another company you track. |
Each carries a confidence percentage, which is how sure Spyral is, and where possible the passage of text it read the relationship from.
Reviewing them
There are two places to review suggestions.
On a company. Open the company and go to its Shareholders tab. The Pending suggestions card lists inferred ownership for that company, each with a confidence figure and Accept or Dismiss. This is the readable version, and it is where most people work.
Across everything. The Relationship Suggestions page lists every pending suggestion, grouped by client group, covering all four kinds rather than ownership alone.
The central page shows each suggestion in the raw form Spyral read it, including the underlying detail. It is complete rather than polished. For ownership in particular, the company's Shareholders tab presents the same suggestions in a form that is easier to read.
What accepting does
Accept records the relationship properly. If the suggestion involves a person Spyral does not have on file, that person's record is created at the same time.
Accepted suggestions are marked as having come from a confirmed suggestion. That marking is permanent, so you can always tell a relationship Spyral proposed and you approved from one somebody in your firm entered by hand. On a company's shareholder list, a relationship still awaiting your review is labelled AI suggestion.
Dismiss removes the suggestion. It is not recorded, and it is not offered again.
Accepting a suggestion writes real ownership data. Check the percentage and the holder against the document before you accept, particularly for a suggestion with a low confidence figure. Spyral is reading a document, not a register.
If the other company in a suggestion has since been deleted, the suggestion is dismissed automatically when you try to accept it. There is nothing left to link to.
Management overlaps
Accepted and recorded management overlaps appear on a company under Management Overlaps, described as individuals serving as managers or directors for related entities. It is the quickest way to see which of a client's companies share a board.
If there are none, the card says there are no active management overlaps with other entities.
Ownership is edited on the company
One thing worth knowing, because the older screens still hint otherwise: shareholders, beneficial owners, subsidiaries and the shareholder signer are all managed on the company profile's Shareholders tab. That is the only place to edit them.
If a company shows a message saying it is not linked to an annual accounts entity, ownership cannot be recorded for it yet. Import its RCS extract, which links the two. See Import a company from an RCS extract.
Import historical accounts
Bulk import annual accounts you have already filed, so prior year figures are on file for comparison, and what the import quietly skips.
Set up your firm's eCDF agent access
The one-off setup that lets your firm file eCDF XML from Spyral, including the transfer rights request and the identifiers each client company needs.